Top Tips for your 2018 Conference or Event

840-conference-av-hire-7155

First off let me start by saying Happy New Year to you! 2018 is going to be a exciting and prosperous year for all industries.

Here are a few tips to get your started with organising your conference or event and a few tips on hiring audio visual equipment.

1. The Venue

Your venue choice is paramount to pulling off a great conference. Consider the size of your audience. You don’t want visitors to feel cramped in a venue that’s too small but, on the flip side, you don’t want your venue looking empty because your audience isn’t big enough to fill it.
Think outside the box, your only option isn't just a specialised conference centre and there are lots of venues that could be used for a conference right on your doorstep.

- Marquee's are commonly used to create excellent temporary spaces in car parks, fields and alike
- Community halls can offer big spaces for a low buck
- Golf and country clubs, nearly all will have an event space
- Rugby and football stadiums
- Sports hall, they can fit big numbers and often have lots of parking
- Your office or warehouse, it could be an easy event space to convert, but it might be nice to get out of the office for a change...

Often we find that any space can be easily transformed with drape hire, lighting and audio visual equipment. Tables, chairs, projector screens and stages can all easily be hired in to create the perfect space.

2. Considering budget

Do you just want a functional space with chairs & projector screen? If you're just doing an internal staff training event, you probably don't need to go all out. Keep it simple and just hire the space and simple AV equipment.

Or

Do you want to impress your clients? Does the event need to have wow factor and go without a hitch? Why not consider an event company to help you arrange everything? We have extensive experience in the events industry and are always happy to help.

3. The Stage

Will there be a stage or impressive branded backdrop with your branding? Stage backdrops are a very effective way to create a professional focal point and will help your audience really engage in the message you want to portray. All stage backdrops can be expertly lit and provided with the highest quality sound systems, if necessary. Professional AV hire is the key to (quite literally) showing your brand in the best light, and in a way that your audience can appreciate.

4. The Entertainment

Including an element of entertainment can make your event. Just like your choice of venue, your choice of entertainment should be relevant to the product and it’ll help steer the focus of the day, whilst adding a refreshing element of participation. It can also be a great way to spread brand awareness, whilst engaging your audience with the product. A contest with some activity or game, a ‘chance-to-win’ Tweet challenge, or even hiring a comedian to lighten the mood - these can all work well. Keep your entertainment task-focused to make the most of the marketing opportunity.

If you are organising an event in 2018 and just want to get started with some free advise, we are always happy to take your call.

5. AV Hire

Whichever venue you choose and however you decide to arrange your conference and stages, we as AV professionals can bring the day to life by providing high-quality sound for any speeches, music or video presentations. You’ll want your conference event to be brightly lit, possibly in colours that promote your brand, and you might even choose to project logos or slogans onto the walls of your venue. Going with a professional AV company will be the best decision you make if you want to impress your attendees and make the most out of the marketing and sales opportunities that stem from an unforgettable event.

- Recent Testimonial -

crl-logo

Thanks for your support and taking our events to a new level.

Have a great Christmas and look forward to working with you in the New Year.
Group Marketing Director - Churchill Retirement Living

We deliver Audio Visual & Staging across the UK for Churchill Retirement Living, including customised stage backdrop, all AV Equipment and event technical support.
Contact us today to see how we can help you with your event.

Contact Us

Exeter Head Office
+44 (0) 1392 927888

London Office
+44 (0) 20 8099 6533

Exeter Head Office:
Stage Engage, Old Wheatley Farm,
Exeter, Devon, EX4 2HA

Click here for a map

London Office:
Stage Engage London, Brook Lane Business Centre, Brentford, London, TW8 0PP
by appointment only