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Posted: Thursday, April 19, 2018, Tags: Stage Hire, Event Ideas, Conferences , Filed in:

Custom Staging and Set for Your Event

Have you considered using custom stage set for your next event?

Keeping audiences engaged can be challenge even for the most enigmatic speakers. Set the right tone for your event using a custom stage and stage backdrop to grab the audience’s attention. The stage at your event will evoke your program’s theme and brand.

Here are our Top 5 tips to make your event stage the best possible:

NOT TO BE LOFTY, BUT: The height of the stage is very crucial for any event or corporate conference. You want to make sure your audience is comfortable; it’s recommended that the stage is at least 30cm high off the ground, allowing the audience members to have a good line of sight. For larger events, typically the stage should be around 40-60cm high off the ground to elevate the speakers and presentation.

BE ACCESSIBLE: It’s important to have a stage that is easily accessible for all types of people! Think of who needs to come on stage, and from where. If you know that there will be audience members called on stage it is critical that the stage is fully accessible to everyone. We provide wheelchair ramps and variety of different handrail and steps to ensure access to the stage is perfect and as stress free as possible for everyone.

SIZE DOES MATTER: The size of the stage is another aspect that you need to take into consideration. Depending how many speakers you plan on having at your events it’s important to have an appropriate stage size. If there will be multiple guests on stage, you need to have a stage large enough to accommodate them.

MAKE IT MEMORABLE: The design you add to your stage must be large and easy for your audience to see and understand. Custom stage sets are the best way to incorporate these into your presentation. A quality, branded stage set leaves the biggest, best impression on an audience. We can also design & print fully printed set, a completley custom solution to best market your brand.

SHINE ON: A custom stage set is much more than just a background. There may be a variety of on-stage elements that are not all created equal, so a well-lit stage and stage set is key to a perfect presentation. You want your brand to be visible to the audience at all times, however, it is important that your speaker(s) remain the focal point.

At Stage Engage, we’ve been perfecting custom stages and stage sets for years, and we have a variety of solutions for your event needs. Our Project Managers and team of talented in-house designers can design your perfect stage set. If you are interested in stages and stage sets, contact us today.

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Tips to help you get the most from Audio Visual Companies

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When organising an event, it is important to select the right suppliers.

Audio visual & IT equipment can be a very confusing to understand and it can be hard to know where to start. There is lots of jargon to understand such as HDMI, aspect ratio, condenser or dynamic mics, lumens etc. Putting it all together can be another thing all together...

This is why we often decide to hire an AV company to do it all for us. This article outlines a few tips to help get the most for your money...

1. Audio Visual Production companies often provide more than just technical equipment and wires

It’s important to make the most of your suppliers and Av companies in particular often offer a range of services related to events. For example, you could ask your AV Supplier for advice on your venue selection, event theming ideas, drapes, red carpets, CAD designs / room layouts, signage printing and customised stage backdrops. If they don't offer a particular service outside of just sound hire, staging, lighting and LED video screens, there is a good chance they will be able to recommend someone else in the business who can help you.

Your AV production company of choice should also be willing to offer content creation services such as creating PowerPoint's and Keynote's, videos, graphics and cutting music for awards dinners. You may also find they offer event filming and live streaming if that is of interest to you.

" We often like the phrase, "If you had to buy a car, would you go out and buy the cheapest one?"
All cars will have wheels and some kind of engine, but that doesn't mean the cheapest one is the same as the latest Aston Martin. Like cars, AV companies vary a lot in quality, experience, knowledge, equipment, size and structure. "

2. Get your AV supplier involved as early as possible

Audio Visual, Staging and Lighting shouldn't be a last minute addition, in fact, by seeking our expert advice as early as possible you can make sure you get several quotes and conduct meetings to select the right supplier, overcome hurdles early and ensure a professional finish to your event. Booking early will also be one more thing off your shoulders.

3. Know your venue’s potential (your AV company can help!)

Getting to know the venue or space you will be using is crucial when it comes to getting your event right. It’s a good idea to also speak with your suppliers about the venue as early as possible, before you commit to booking. Talk is cheap and your suppliers should be more than happy to help advise you on what can or can't be achieved in your desired space.

Your chosen AV Company will have more than likely worked in many different kinds of venues of all types and sizes, from conferences to festivals, and there is a good chance they might already know venue straight away, especially if its based near by their offices (always worth asking).

4. Create the right format content

Whether it be a conference or awards dinner, good content can really be the difference...

LED Video Screen

Before your make any content, first decide the format required. There are lots different ways of showing content such as PowerPoint, Keynote, Prezi or videos & graphics played form a media server. There are also lots of different sizes from ultra wide-screen to square. Obviously you don't want to create square content when you have asked for an ultra-wide LED video wall hire.

5. Communicate with your AV supplier

Once venue is confirmed and requirements have been agreed, there will still be lots to do.

Start off by making a draft event schedule (even if its not perfect) to include setup times, rehearsals, show times and of course time to dismantle. Show these with your audio visual hire company as its good to make sure the times set out are achievable. Show these to the venue as well.

If you ever have any worries or concerns, pick-up the phone to your supplier. Any good AV company will always be happy to talk and will normally assign at least 1 project manager who will be your first point of call. More than often they will provide you a direct phone or email, so you can discuss anything that comes up.

A week before the event it is always good practice to arrange a final pre-event call or meeting to run through the final schedule and discuss all requirements so that they can ensure everything you want will be delivered.

6. Technicians are there to help you

With an onsite team you can ensure your display will be set up and monitored without glitch free, and you can trust that the equipment is being managed in the right way.

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Depending on the nature of your event, you may have dedicated onsite technicians and AV experts as part of your AV hire package. While onsite support and service can entail an additional cost, the result is often well worth the additional expense.

A good AV company will always make you feel as though you can depend on them, that you can entrust them to provide everything required and leave you to go about your business with complete peace of mind knowing that everything is in good hands.

If you ever get the feeling that may not be the case from the first phone call or meeting, then trust your gut. Events only happen once and they need to go perfectly as there is no turning back time to change things.

7. Cheapest is not always best...

A good AV supplier will carry key backup Av equipment onsite (not necessarily stated on the quote), dedicated event project managers, very high quality equipment form leading manufacturers and of course, well trained and experienced staff that are friendly and very presentable.

We often like the phrase, "If you had to buy a car, would you go out and buy the cheapest one?"
All cars will have wheels and some kind of engine, but that doesn't mean the cheapest one is the same as the latest Aston Martin. Like cars, AV companies vary a lot in quality, experience, knowledge, equipment, size and structure.

You want to make sure that you select a company with a proven track record, comes recommended, understands your requirements and can work to provide the best for your budget.


Posted: Tuesday, December 29, 2015, Tags: Corporate Events, Event Ideas, Conference Audio Visual Hire, PA Hire , Filed in:

Good sound engineering will often go unnoticed...

Why is it that better sound often goes more unnoticed?

In most cases it’s only after a bad experience that sound is given the thought it deserves at events and when things are going well the sound technicians may go unnoticed.

For speech especially, good sound is often subtle. If the level in the room is too low, nobody can hear it and strain their ears in vain trying to do so. If it is too loud, delegates in the room will be wincing with discomfort. Good sound sounds natural, often like there is no sound system or technician present. Good sound should always be clear, natural and evenly dispersed throughout the room, meaning the sound levels should be relatively the same front to back and side to side.

Poor sound often has a lot of distractions which make the message of the speaker unclear or inaudible. These include distortion, noise, electrical hum, RF interference and feedback to name a few. Sound technicians actually need quite a bit of knowledge and skill to remove these distractions from the audio that he is delivering, but the thing about a distraction is that we only notice it when it is present.

During the rig, the sound engineer might be making all kinds of noise as he induces feedback and often pushes things louder than he needs to in order to tune the sound system so it sounds smooth and intelligible. When it comes to the event itself though a good sound technician often makes his work look effortless. A production company not used to hiring a specialist sound technician may even question the seeming ease at which the sound technician gets through the day, in turn thinking of cutting back on the practise of using a dedicated sound technician. This of course is counterproductive.

By and large my experience is that many end clients and production companies do know the benefits of good professional audio. Many also know the cost of poorly delivered audio- from painful experience. In educating others about good sound how can we communicate its’ benefits? Many good things go unnoticed and without a song and dance. Think about water for instance, most of us are blessed enough to get it on tap, it has massive health benefits and actually we couldn’t live without it- but if my water supply were polluted for some reason I would definitely know about it. Maybe we need to think about good audio in the events sector in a similar vein: it is pretty much essential to the message on stage being delivered.

Learn more about Stage Engage Sound Services...

Looking for good sound at your next event?
Stage Engage can provide the complete service.
Contact us today.


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